If there’s any department that could benefit from workflow automation, it’s HR. Between processing applications and conducting interviews to hiring and onboarding and the mountains of paperwork that come along with it, it’s easy to see where someone in this role could get bogged down with manual tasks. With automation, however, the majority of these things can be shifted from human to computer, dramatically improving efficiency levels, boosting productivity and freeing up skilled workers to focus on other, more important mission-critical projects. Here are 6 specific examples.
Streamline the hiring process.
How much money does your organization pay your skilled HR staff members to handle the hiring process? Even at minimum wage, the amount of time wasted on so many manual tasks could easily be better spent elsewhere. Implementing workflow automation will streamline this entire process. It will also eliminate the risk of miscommunication between the HR team and manager while providing real-time overview of the process so nothing falls through the cracks.
Faster, easier onboarding.
Another necessary but highly time consuming task is that of onboarding new employees. For some organizations, this can take days or more. Imagine the experience of a new hire having to wait for system access and all the subsequent delays this causes. When you automate this process, however, the time it takes to get a new employee up and running can be cut down to just a few hours (or less). This improves the employee experience and keeps operations running smoothly.
Keep closer tabs on time sheets.
On average, managers spend 15 or more hours each and every month just sorting through, verifying and approving employee time sheets. Using spreadsheets and other antiquated methods is not only arduous and inefficient, but it’s also riddled with the potential for human error. Introducing workflow automation into the time sheet approval process makes collecting, validating and tracking data fast, straightforward and error-free. It also saves HR the hassle of having to manually update employee records.
Simplify performance appraisals.
The managers in your company have little time to spare, which means updating employee performance records is likely a huge and dreaded chore. When this isn’t made a priority, however, the employee experience will suffer as well the overall performance of the entire organization. Adding workflow automation into the mix will simplify the performance validation process, ensuring that records are systematically updated and that accurate, data-backed metrics are readily available.
Manage leave requests.
Depending on the size of your company, the number of leave requests flowing through management and into the HR department could be monumental. Sorting through these requests, validating them and processing them in a timely manner can be incredibly cumbersome. There’s also the serious risk of requests slipping by unnoticed, resulting in delays in approvals and a subsequently frustrating employee experience. When HR automates this process, leave requests become simple and track-able, and employee records are updated instantly.
Quick, efficient offboarding.
Offboarding a departing employee is one of the most important things a company can do to protect sensitive data and ensure business continuity. Automated workflows provide a secure, reliable platform upon which to gather and process employee discharges, including system access removal, return of equipment and termination of wages and benefits. This saves HR a significant amount of time and effort while ensuring that nothing slips through the cracks.
When it comes to the human resources function of business, the need to streamline processes, improve communication, keep track of tasks and reduce errors is absolutely critical. Otherwise, your HR team will waste hours each day on error-prone manual tasks. Workflow automation provides the ideal solution to all of the main HR functions, delivering speed, accuracy and efficiency and improving the overall department operations.