5 Tips for Managing the Changes of Digital Transformation

Today’s business leaders are focused on digital transformation. What they often fail to consider is how much transformations like these alter the very essence of their organization. In some instances, a company might modify its entire business offering after going through a successful transformation. This may require a complete realignment of how you approach the market, how you use technology, how you engage your customers and how your employees see their roles as well as the business as a whole.

At the end of the day, change is about speed. It’s about competitiveness. It’s about innovation. To be successful in today’s digital environment, organizations must be agile and ever-evolving. The problem is, change isn’t always easy – especially when it comes to people. Getting your employees on board requires strong, deliberate leadership. This is where change management comes into play. To follow are five truths that change leaders must embrace in order to be successful.

Start with a vision.

You cannot drive change unless and until you have a clear and accurate picture of what you’re trying to achieve. When you develop a vision of the end-state, it becomes easier to understand the ‘why’ of what you’re doing, and when you can get others to appreciate this ‘why,’ you’ll get buy-in. Just be careful not to be too rigid with your vision. Make sure you leave room for adjustments along the way. 

Involve the stakeholders.

Remember, change management is really about people, and these people will either resist or embrace the proposed changes. To mitigate detractors and maximize drivers, identify who will be most affected by the changes you are proposing and then get them involved in the process as early as possible. If you can make them feel a sense of control over what’s happening, they’re more likely to become advocates for your cause.

Listen.

The nature of digital transformation is that it is fluid. You will inevitably reach points at which you must pivot in order to progress. There may also be a number of tradeoffs or roadblocks you haven’t yet considered. Listening to those most closely affected can provide insight as to what courses may need to be corrected. Additionally, giving people a voice can help get them on board. Invite people to share their questions, concerns and feedback.

Communicate, communicate, communicate.

Having a clear vision of your digital transformation won’t do much good unless you share that vision with everyone else. Being honest, forthcoming and transparent right from the start can do wonders for overcoming employees’ fear of change. Use as many tools as are available to you, from email and newsletters to intranet sites, videoconferencing, town halls and more. Do everything you can to instill that vision in your employees.

Learn as you go.

The fifth rule for change leaders is to recognize that as you push forward toward your goal, new and unexpected challenges can and will arise. Your success in achieving digital transformation will depend largely on your ability to adjust to those challenges. Be prepared to regularly reevaluate to make sure you’re still on the right track and course-correct as needed. Being agile is what will ultimately get you to your end game.

Of course, having the right tools in your corner can also help make managing change easier. Ayehu supports digital transformation through seamless integrations, rapid adoption and even faster time-to-value. Click here to take Ayehu for a test drive for 30 days.  

eBook: 10 time consuming tasks you should automate

4 steps to minimize MTTR

Any seasoned IT professional will tell you that one of the biggest challenges they face in their day to day job is reducing mean time to resolution (MTTR), or the amount of time it takes to get key systems back up and running after an incident. Down time in any industry can have a significant impact on both internal operations and external service levels. And the longer it takes to get things resolved, the worse the problems can become. Intelligent automation can make minimizing MTTR even easier and more effective.

Managing mean time to resolution involves 4 main steps:

  • Identifying the problem
  • Uncovering the root cause of the problem
  • Correcting the problem
  • Testing to verify that the problem as successfully been resolved

How quickly you can achieve the first step will ultimately depend on the quality of the monitoring system you have in place. Having a basic system can only get you so far and leaves a lot of room for costly error. Depending on how many incoming alerts your organization fields, staying on top of them can be too much for a small IT department. That means serious issues could slip through the cracks and cause major problems down the road. Enhancing your system with intelligent automation can create a highly effective, closed-loop solution, ensuring that all critical incidents requiring attention are prioritized and addressed accordingly.

Once an incident is identified, the next step is determining its root cause. This is the costliest part of the MTTR equation because it takes time, resources and manpower. Obviously, the more serious the issue, the more quickly it needs to be addressed. It may require “all hands on deck” to help uncover the cause so it can be corrected. It’s also important to maintain visibility and accountability at all times throughout the process. Who is handling the problem? What steps have been taken so far to get to the bottom of it? Has anything been missed? Again, automation can address this by providing real-time status of incidents, ownership, severity and priority in one central dashboard.

As soon as the problem has been properly diagnosed, the third step is taking the necessary actions to resolve it as quickly and effectively as possible. With most incidents, time is of the essence, so developing a solution is critical. One of the biggest benefits of integrating intelligent automation into your incident management process is that it can actually predict MTTR based on historic events. This can provide a guideline for the resolution process and alleviate some of the stress that naturally arises during a downtime. The IT team will be able to work quickly and efficiently to implement a solution that will get systems back up and running fast, limiting the negative effects on the company.

The final step in the MTTR process is testing to ensure that the problem is, indeed, resolved. It’s also important to assess each process to identify areas that can be improved. Being proactive and leveraging artificial intelligence can help to determine the best way to deal with similar incidents and can even help to avoid them completely.

In conclusion, managing the mean time to resolution process involves careful monitoring and the right tools, specifically intelligent automation. This can provide the most timely and effective response and a faster overall turnaround, thereby reducing or even eliminating impact on the business.

If your current incident response strategy isn’t producing these results or you’d like to learn more about how IA can dramatically reduce your MTTR, take Ayehu for a test drive or download a free 30 day trial.

Free eBook! Get Your Own Copy Today

Want Big Improvements in ITSM? Start Small.

Have you ever faced a challenge so big that you didn’t know where to begin, so you simply did nothing? It’s happened to the best of us, and it happens far too often in the world of ITSM. In many cases, IT decision makers know improvements must be made, but the looming costs and risks have them circling their wagons, afraid to take that leap and get started. If you are in this situation currently, the solution is simple: get back to basics. Rather than taking on huge, risky and expensive ITSM projects, start where you are and take it one step at a time. By starting small, you’ll eventually achieve the big change you seek.

As an example, let’s take a larger ITSM organization that provides support service to external clients across the globe. An operation like this has a ton of service desks, some of which support multiple customers, others are dedicated to individual customers and still others are designated for internal users. Some service desks provide only logging and dispatch while others also offer level 1 support. Across all of these service desks, there are a wide variety of tools and technologies being employed.

In this scenario, the vast majority of communication with customers, for all the service desks, takes place via telephone. Decision-makers within the organization recognize the need for more efficient communication channels (i.e. self-service portals and chatbots). The problem is, in a company that large, the costs of implementation would be tremendous. IT leaders have actually already identified a tool capable of supporting such a complex environment, but because they lack confidence and adequate justification that the project would run smoothly and produce ROI, they can’t nail down funding.

Believe it or not, the solution to this monster of a dilemma is actually quite obvious. Rather than attempting to roll out chat for their entire user base – a significant and costly undertaking – all they really need to do is begin where they are and implement in several smaller steps.

For instance, IT could introduce an easy-to-use, out-of-the-box chatbot platform and designate a small group of users to begin using this tool when they need IT support. IT would then closely monitor the process to identify any issues – either on the service desk or end user side – and work to resolve those issues before scaling up. Over time, the IT team will have:

  • Pinpointed and addressed many issues as they relate to chat-based interactions with the service desk
  • Identified which types of requests are best suited for chat and which are better handled via other channels
  • Figured out how to best encourage users to transition from telephone support to chat
  • Gathered and analyzed data regarding the volume of requests each agent can manage using chat
  • Determined exactly how much time and money could be saved if scaled to the entire organization

Rolling out chatbot support this way is far less risky, and by starting with a tool that is easy to use and doesn’t require coding and/or a ton of training, the overall cost of implementation also remains low. As the project is slowly scaled up, the IT team will have all the information they need to determine whether full implementation would be a cost-effective investment with quantifiable proof to back them up. They’ll also already know what needs to be done in order to ensure success as the project expands.

The good news is, starting small is easy when you have the right tool in your corner. Ayehu is specifically designed to provide rapid time-to-adoption and enhanced simplicity to even the most complex ITSM projects. Don’t believe us? Try it free for 30 days and experience it for yourself. You have nothing to lose!

5 Ways to level up your service desk using it process automation

Intelligent Automation Solutions – 7 Questions to Ask

When it comes to IT operations, there’s no question that it is crucial for organizations to increase their efficiency. In fact, with the ever-growing complexity, service levels and performance, greater operational efficiency becomes not just an option, but a competitive necessity. Intelligent automation solutions can help your IT operations become more efficient, thereby improving your organization’s bottom line.

That being said, not every automation tool is the same. And with so many to choose from, the selection process can be confusing and downright overwhelming. Here are seven important questions that should help you make a more informed decision.

1. What are the integration points? Before choosing your intelligent automation solution, you should first verify that it will have touch points and triggers that integrate with your data center systems, including different OS, legacy systems, integration with help desk such as ServiceNow, monitoring and management systems, etc. The more integrated the better.

2. What should be expected in terms of deployment effort? Evaluate how much time and effort will be required for deployment (setup, configuration, implementation, etc.). You want to make sure that the time-frame proposed works with your organizational needs. Also, set expectations so that everyone is on the same page throughout the process and there are no unexpected surprises.

3. What is the required skill set for this particular platform? Part of the implementation process involves training and adapting to the new system. Before moving forward, you should understand what the estimated learning curve will be for generating automated workflows independently. You’ll also want to determine ahead of time if any scripting will be required. (Tip: Look for a solution that does not require coding or programming required. This enables rapid adoption and time-to-value.)

4. Does this product feature out-of-the-box functionality? Some intelligent automation solutions provide ‘pre-canned’ templates for various commonly performed tasks. If the platform you are considering offers this, the next step is to determine whether these generic templates can easily be tailored to fit your unique business environment and processes. Templates are a great place to start, but the more customizable, the better.

5. What level of human intervention is available? Even the simplest automated processes will require some type of human decision at some point during the process. The question to ask is whether you will be able to embed decision-making logic into workflows for remote decisions on process execution. This allows management to maintain control over the process from start to finish.

6. What kind of scheduling functionality does it offer? While some automated processes will be triggered by system events, others, such as repetitive tasks, will need to be scheduled. You’ll want to make sure the automation platform you select provides for full scheduling capability.

7. Does it take into account regulatory compliance? Meeting regulatory compliance requirements is a critical part of every organization’s success. When evaluating an intelligent automation solution, be sure to find out whether it can help you with these initiatives. For instance, does the tool provide tracking of events, reports and knowledge management that will help the organization comply with regulations?

These are the seven most important things to consider when evaluating automation for your organization. By asking these key questions and understanding what to look for, you will have a much better chance of selecting an intelligent automation solution that will be a perfect fit for your business and ensure project success.

eBook: 10 time consuming tasks you should automate

How to Build an AI Team

Once viewed as a technology of the distant future, AI is quickly becoming an integral component of many an IT/business strategy. The rapid advancement of data science and machine learning technology, combined with the accessibility and affordability of artificial intelligence platforms in the cloud, are enabling companies in every industry to uncover new ways to extract business value from data. But in order to fully capitalize on AI, an organization must first assemble a strong team. Let’s take a look at three steps for creating such a team in your business.

Learn what successful AI looks like.

When establishing a department dedicated to AI, it’s important to recognize that successful artificial intelligence initiatives require a variety of different roles and skillsets. If you are focused solely on one role – data scientist for example – you will almost assuredly come up short. Instead, take a more well-rounded approach paying particular attention to three distinct areas: a person (or people) who can generate data, a person (or people) who can interpret that data, and a person (or people) who can make judgments about that data.

Recruit/train (and retain) top talent.

It’s no secret that skilled AI professionals are in high demand. In order to develop a good AI team, recruitment and retention are key. The good news is, you don’t necessarily have to look outside of your company to do so. In fact, developing AI talent from internal staff can be just as, if not more effective – particularly given the talent shortage. Investing in training and upskilling can produce a higher return on your investment than external recruiting.

And remember, it’s not just about assembling a team. You also need to focus on keeping turnover at bay. Offering things like professional development and autonomy can make long-term employment with you more attractive.

Tap freelancers.

What if your company simply isn’t prepared or doesn’t have the budget to hire a Ph.D. in computer science? What if your existing staff is too small, doesn’t have the potential or lacks the bandwidth to recruit internally? There are still other ways to get started with AI. Some organizations have had tremendous success hiring artificial intelligence specialists via online talent marketplaces, like Upwork. By eliminating the need to hire in-house, and all the ancillary expenses that come with such an arrangement, you can tap into global AI talent at an affordable price.

With Gartner forecasting that 85% of CIOs will be piloting AI projects by the year 2020, it’s abundantly clear that artificial intelligence is the way of the future. Having a team of skilled individuals dedicated to your AI initiatives can help you maximize the long-term benefits and give your organization the competitive advantage it needs to thrive in the digital era.

Ready to get started with AI but not sure how? For a limited time, we’re offering a free trial of Ayehu’s Next Generation Intelligent Automation platform. Use the full product for 30 days and don’t pay a penny. Get yours before it’s too late!

Free eBook! Get Your Own Copy Today

Planning a Chatbot Strategy? Here’s What NOT to Do

When it comes to utilizing chatbots, there are plenty of resources out there to tell you what you should do, our own blog included. But as with anything in business, it’s just as important to know what not to do as it is to know best practices. By learning from the many common mistakes made by others, you can hopefully avoid going down the same wrong paths with your own chatbot initiative. That said, let’s dive into a few of those common mistakes below.

Not Gauging Need

Chatbots are great, but only if you’re using them the right way and for the right purpose. Adopting this technology just for the sake of it isn’t going to produce sustainable ROI, if any at all. To be successful with chatbots, you must first identify what you are trying to accomplish and what the desired end results should be.

For instance, are you trying to automate a simple process or are you looking for something more sophisticated, interactive and that will learn and improve over time? This will help you choose the right platform and strategize a plan for implementation.

Focusing on a Single Use Case

One of the trickier things about chatbots is that they are capable of far more than many business leaders realize. Unlike other packaged software and SaaS products, which are typically designed to meet a specific business need, the more a chatbot system learns, the more use cases it can take on.

For example, as a Q & A bot answers questions from customers and/or employees, its company knowledge and language understanding grow. As a result, the same core technology can be trained and used for a variety of different instances, thereby multiplying its value. If you limit your approach to just one or two use cases, you also limit the potential return you can achieve.

Overlooking the Human Element

With so much emphasis on training chatbots, it’s easy to forget that your human users also need to be brought up to speed. According to recent data, 43% of people who haven’t used chatbots yet are merely unfamiliar with the technology. And these aren’t tech illiterates, either. 65% routinely use SMS and 61% Facebook Messenger. They simply haven’t been exposed to chatbots nor given adequate guidance for their use.

Furthermore, even users who are familiar and comfortable with chatbot technology may need a reminder that it’s available. For instance, if a user only interacts with the IT helpdesk two or three times a year, they could easily forget that self-service bots are at their disposal. This is another powerful reason for leveraging bots for multiple use cases.

And on the other side of the coin, it’s also important not to overlook the value of the human connection. A shift to 100% chatbot support, for example, could result in frustration and backlash from end-users. Ideally, a bot-human relay should be established through which escalation from machine to human occurs when necessary.

In Conclusion…

With investment into chatbot development expected to top $1.25 billion by 2025, it’s clear that this technology is here to stay. Realizing savings and other benefits from chatbots, however, requires the right training and implementation. Knowing what mistakes to avoid, such as the three key areas above, can prevent your organization from having to deal with costly consequences.

The good news? You can now implement intelligent chatbot technology without the need to code or program. Resolve common IT actions, manage HR tasks, handle incoming customer support inquiries and more – and all via the interface of your choice. Click here to try Ayehu free for 30 days.  

New Call-to-action

7 Time-Saving Tips for Busy IT Leaders

Without a doubt, the IT industry is one in which time is a precious commodity. It’s incredibly easy to become bogged down with the nitty gritty details and waste resources putting out fires to the point where other key areas of the organization begin to suffer. If optimizing your time is a priority for you (and/or your team), this article is for you. Read on to learn a few expert tips on how to find efficiencies, eliminate time-wasters and kick bad habits to the curb once and for all.

Tighten up your email practices.

Checking, sending and responding to emails is a huge time suck. But until it officially becomes a thing of the past, email is still something most IT folks will have to deal with. Optimizing your practices can make things more efficient. For instance, schedule specified time to manage email and use other communication methods, such as SMS, for urgent requests. Also, watch who you cc. If you’re including people on your messages who don’t really need to be included, you’re wasting your team’s time as well.

Ditch the waterfall.

Once a widely accepted project management methodology, waterfall has proven to be more of a hassle than what it’s worth, mainly because it can result in tremendous inefficiency. For instance, if developers discover something faulty with a previous step, the entire project must be scrapped and started afresh. And because testing doesn’t happen until later in the process, any existing bugs could have resulted in incorrect coding. If your team is still using waterfall practices, it may be time to consider making the switch to agile.

Expand your network.

It’s easy to feel as though the problems you, your team or your organization are experiencing are unique, but in reality most IT leaders are struggling with the same issues. Some of these other folks may already have figured out the best solution. Rather than wasting time, spinning your wheels and brainstorming on your own, why not tap into your network of peers. By leveraging the insight and advice of others, your decision-making will be faster and more on-point.

Automate.

To some, this one may seem like a no-brainer, but it’s surprising how many IT leaders are still dragging their feet on the automation front. Yet, when you look at the actual, quantifiable numbers, the benefits of automation and AI are staggering. According to a recent report by WorkMarket, 53% of employees say automation could save them up to 2 work hours per day (240 hours per year) and that number goes up to 3 work hours (360 hours per year) for 78% business leaders. At an average workweek of 40 hours, that equates to a time savings of 6 weeks for employees and 9 full weeks for leaders. What could you and your team do with that much time savings?

Scratch the standups.

Daily standup meetings may seem like a good idea on the surface, but when you gather your team on such a frequent basis, the results hardly make it worth the time. The real value of meetings lies in problem-solving, brainstorming and real-time collaboration. Daily scrum, on the other hand, tend to be more about status updates, which isn’t really the best use of anyone’s time. If daily huddles are currently your thing, you may want to consider spacing those meetings out and reserving them for specific needs rather than check-ins.

Fail fast and ditch what isn’t working.

Just because something’s always been done a certain way doesn’t mean it’s the best way. In fact, you or your team could very well be wasting precious time on practices and policies that are out-of-date and wildly inefficient. Agile isn’t just a methodology for project management. It’s also an important mindset – particularly for an IT leader. Make the coming year one in which you work to identify things that aren’t working and take the necessary steps to change them for the better.

Don’t be an island.

Just because you happen to be in a position of power at your organization doesn’t mean you have to solve problems entirely on your own. To the contrary, the most efficient and successful IT leaders not only value but actively seek the assistance of others. Think about it. You are already leading a team of educated problem-solvers. Your job should be to expose existing issues and then let the team determine the best resolution. Not only will this save you time and aggravation, but it’ll also enable you to develop a sense of trust and respect amongst your employees, which can go a long way toward retention.

Free eBook! Get Your Own Copy Today

The Human Element of AI Implementation

The benefits of artificial intelligence for business are widely acknowledged and understood. So, why are so many organizations still holding back when it comes to adoption? While it may seem logical to blame technical issues for the holdup, in reality what’s standing in the way is far more likely to be human in nature, whether it’s uncooperative employees, confusion over what AI means, unrealistic expectations of executives or something else. The key to navigating these roadblocks is addressing this human element.

Coming Down to Earth

Surprisingly, one of the biggest misconceptions people have about artificial intelligence is that it can solve any problem the business is experiencing. Have an issue? Just throw some intelligent automation at it. But the truth is, as amazing as the technology is, AI simply cannot fix everything. It’s essential that this message is clearly communicated and sufficiently understood. To set more realistic expectations, begin with a specific business objective and then determine holistically how you’re going to align everything to accomplish that goal.

Network to Gain Buy-In

If the human issue you’re struggling to overcome is resistance, networking can do wonders (and no, we’re not talking about computer networking). Once you’ve identified a good problem to solve, work on developing a few proof of concepts and then begin socializing with those throughout the organization. This can raise the level of awareness and help people gain a clearer understanding of what AI is, how it works and what it can help them accomplish. Identifying early adopters and internal champions is also important. These individuals can help explain artificial intelligence in a language that others understand.

Combat Fear of Change

Innovative tech solutions – especially as they relate to automation – are typically marketed on the premise that they’ll streamline efficiency and cut costs. But from an end-user’s perspective, AI can feel like a looming threat ready to inch them out of a job. Will intelligent automation eliminate some jobs? Of course. But that doesn’t mean those human resources can’t still be retained through more strategic allocation. If fear of change is hindering adoption of AI, repurpose your message to present it as a solution that will make their lives better, whether that be reducing their day-to-day drudgery or giving them an opportunity to focus their talents on more meaningful work.

Ultimately, the best strategy for successful AI implementation is to align your systems, process and people. Without the latter part of the equation, you simply will not achieve complete success. By recognizing and addressing the human element, adoption should be smooth sailing.

If you’re interested in starting small and experiencing the quick and measurable wins of intelligent automation, good news! We’re now offering a free 30-day trial of Ayehu. Give our fully functional platform a test drive today!

New Call-to-action

The 5 Step Strategy for Optimizing HR with Intelligent Automation

Artificial intelligence has made our lives infinitely easier. Smart home devices can turn lights on and off and adjust the thermostat without us having to get off the couch. Cars automatically hit the brakes to avoid crashes and are capable of parking themselves. But intelligent automation isn’t just something that can benefit our personal lives. The ability to automate time-laden, manual tasks and business processes increases employee productivity and frees skilled personnel to focus on more high-value work. One area that can gain tremendous value from intelligent automation is HR. Here’s how.

Identify processes and workflows that could (and should) be automated.

While human resources is, indeed, a prime candidate for intelligent automation, not every process will be appropriate. It’s imperative that business leaders are careful not to try and automate too much, otherwise they risk losing momentum and failing to reap the true benefits of AI technology. This is why the first step in optimizing HR should always involve a careful analysis of processes and workflows to determine which could be made more efficient through intelligent automation.

Map out a strategy.

Again, in order for intelligent automation to be effective, there must be order to its adoption. Prior to implementation, a plan should be mapped out – preferably one that involves a strategic combination of artificial intelligence and human skills. Create a roadmap that covers everything from the initial introduction of AI to the desired end result. Bear in mind that some processes may be better redesigned from scratch as opposed to trying to modify them.

Keep the lines of communication open and ever-flowing.

Like it or not, people naturally fear change. With intelligent automation, this is compounded by the concern over robots taking over human jobs. Yet, in order to successfully roll out automation, you simply must have buy-in from everyone involved. The best way to accomplish this is to quell your staff’s fear through open, honest and ongoing communication. Be sure to drive home the benefits that automation will provide to them (less drudgery, more opportunity to perform engaging, meaningful work, the chance to learn new marketable skills, etc.). Remind them that automation ultimately drives the demand for soft skills, such as creative problem solving and collaboration.

Make sure the C-suite is also onboard.

In addition to constant communication and transparency with employees, it’s equally critical that executives and key decision-makers are also onboard with intelligent automation. Sure, a detailed and measurable implementation strategy is essential, but enacting organizational change takes more than simply carrying out a set of ordered steps. Change management starts at the top and trickles downward. As such, senior leadership must be visible and vocal in its participation and support.

Teach employees the skills they need for success.

We’ve become quite comfortable with automation in our personal lives, but that comfort level doesn’t necessarily translate to the workplace. Don’t just assume your employees possess the skills they need to leverage intelligent automation. For instance, your HR team likely already has the soft skills they need to do their jobs effectively, but they may need guidance in understanding how to interact with automation technology. Be proactive in educating them.

While there are certainly areas of the human resources function that a human touch is still needed, such as discussing sensitive matters with employees, the vast majority of today’s HR processes can easily be automated. In order to do this, however, HR professionals must be willing to adapt and evolve. The five steps listed above should help in this regard.

Want to experience intelligent automation for yourself? Request an interactive demo or better yet, click here to try the full product, free for 30 days!

New Call-to-action

Adopting Intelligent Automation: Managing Resistance to Change

Intelligent automation offers a variety of benefits to organizations, including improved efficiency, enhanced productivity, greater accuracy and output and an overall cost savings. For companies that have yet to employ this technology, however, the biggest hurdle to overcome in doing so is often resistance from employees. For some, this contention comes from fear of becoming obsolete, while others simply don’t like change. Whatever the reason, having the right strategy in place can help make adopting automation a smooth, painless and positive experience for everyone.

Change Management is About People

On the surface, managing change while implementing a technological advancement such as intelligent automation may seem to be all about the systems and processes being automated. In reality, however, change management is about understanding the fears, needs and desires of your company’s most valuable asset: your people. By addressing the human side of change, you can overcome the roadblocks and obstacles in your way and effectively change the outlook of even the strongest opposition.

Generally speaking, people tend to fall into 3 distinct
categories when it comes to adopting something new:

  • Those who vehemently oppose the proposed change
  • Those who are tentative about change
  • Those who are change champions

When planning your intelligent automation project, your strategy should incorporate the appropriate actions to address those individuals who fall into the first two categories. The ultimate goal is to change how your employees view the new technology being rolled out so that the process becomes a positive initiative that is driven forward by support rather than bogged down by resistance. That said, here are some proven best practices for effectively managing change in the workplace.

Conduct a readiness assessment. This can be done a number of ways, from holding focus groups to conducting a survey amongst all users. The purpose of a needs assessment is to identify the risks, benefits and potential obstacles that you may encounter when rolling out your intelligent automation initiative. It can also be helpful in determining areas of greatest resistance as well as the reasons behind the contention. Remember the old adage, you can’t fix what you don’t know is broken.

Sell the benefits. People aren’t going to jump on your intelligent automation bandwagon unless and until you’ve convinced them that it’s worth their while. They want to know what’s in it for them. Address this by identifying, documenting, communicating and reiterating the specific benefits that adopting automation will have for each individual and team.

Make communication a priority. One of the biggest reasons people resist change is because they don’t understand what is being done or why it’s happening. This lack of knowledge naturally breeds fear, which can derail your intelligent automation initiative. To avoid this, keep the lines of communication open and make sure everyone knows not just what the big picture is, but also their important role in contributing to that big picture goal.

Lead by example. Leadership at every level and in every department should be on-board with adoption of intelligent automation. Excitement and positivity can be very powerful tools in effecting change across an organization. Make sure you have complete buy-in from all executives prior to launch and that they understand the importance of solidarity across the board.

Identify and leverage change champions. These are the individuals who are most excited about the adoption of intelligent automation and the many benefits it will provide. By identifying these key employees, you can begin to leverage them to influence their peers who may be feeling a bit less enthusiastic about the proposed change. These individuals can help bridge the gap between front-line employees and management and become a voice for those directly impacted by change.

Intelligent automation can dramatically improve your organization’s overall performance, but rolling out such an initiative can rarely be achieved without some type of resistance. By taking a proactive approach and developing and implementing an effective change management strategy, the experience will be much more positive for everyone involved.

Nervous about how your intelligent automation project will be received by your employees? Ayehu is designed for fast and seamless implementation, so you can focus your efforts on what’s most important: investing in the happiness of your employees. Experience it for yourself by clicking here.

 

 

Free eBook! Get Your Own Copy Today