In today’s fast paced business environment, it can be a hassle to keep track of all the important data you’re dealing with, but it’s an absolute necessity if you are to remain compliant. Regardless whether it’s an external regulatory body, like HIPAA or Sarbanes-Oxley, or even the occasional internal audit to ensure that regulations are consistently being met, you’re on the hook for maintaining proper documentation and producing that documentation if and when it’s needed. So how can you ease this burden and make staying in compliance much more manageable? Easy – you employ IT process automation.
It’s all about transparency.
With the right IT process automation solution in place, you don’t have to worry about manually keeping track of every important piece of data. In the event of an audit, either internal or external, you can easily access what you need, when you need it. There’s really no better way to remain in compliance than through automation.
Create an environment of consistency and uniformity.
One of the biggest challenges for a business to remain compliant is dealing with inconsistencies across the organizational structure as a whole. One department may be extremely diligent about documentation, while another may be lacking. Still others may do things completely differently than their peers, which can make organizing and presenting requested documentation to an external auditor a nightmare. IT automation creates a uniform process that helps to keep every area of your business consistently compliant.
Get the freedom to focus on what’s most important.
Not only does process automation help with organizing, storing and accessing important data and documentation, but because you and your personnel are no longer forced to waste valuable time on mundane, repetitive tasks, you will be better able to focus on business critical issues – including compliance. So, it becomes a win-win in terms of staying compliant from start to finish.
Tackle problems before they become an issue.
Don’t let an auditor be the one to catch a problem within your organization. IT process automation provides the ability to receive real-time and accurate notifications so that critical business issues can be identified and addressed in a timely manner, before they develop into a more serious or costly problem for your business. Fewer things falling through the cracks equates to a more compliant business overall.
Test, test and test again.
The best way to prepare for a potential audit is to conduct occasional internal tests. Not only will this help identify areas of weakness so they can be addressed immediately, before they become a serious concern, but it will ensure that your data can be quickly and easily accessed when and if an external audit should become necessary.
Make audits quick and painless.
If you’ve ever experienced an audit, you know that it can be a long, drawn out and painful process – especially if you weren’t well-prepared ahead of time. Without the right technology in place, audits can force you to pull your personnel away from their day to day tasks, causing production delays and an increased burden of workload on the rest of the team. Days, weeks, or months of digging up data and producing documentation could easily spell a loss of profits for your organization, not to mention the consequences of failing any area of your compliance check. Automation makes the process of an audit go much more smoothly, which means less disruption to workflow and a faster turnaround.
For most organizations, regardless of industry, compliance is a challenging but necessary part of doing business. The good news is it doesn’t have to be a costly, workflow disrupting headache for you or your team. With the right IT process automation software in place, you can uniformly organize and access all of your important data without having to waste precious time and resources, so that if and when an audit comes up, you’ll be ready!