One of the biggest hurdles those in IT service management face is the misconception that all the necessary tools and information for success are already available, understood and being put into practice. As such, introducing intelligent automation is often met with resistance that hinders progress and impedes the ability to further improve operations. So, what’s the solution? Well, it starts with good communication. To follow are five steps to help establish a foundation of consistent, open and organization-changing communication that will facilitate positive results.
Don’t take on too much.
You don’t have to solve all of your organizational problems in one sitting, so don’t wear yourself or your team out attempting to do so. Define your goals and set manageable milestones, incorporating intelligent automation into the mix. Then communicate those smaller, incremental objectives to the team via open-plan meetings that keep everyone in the loop. Over time, you’ll begin to figure out what works and what doesn’t so you can improve the meeting process moving forward.
Leave management out of the mix.
Obviously having IT leaders heading up key projects is important, but often times – particularly in a group meeting-type setting – having management present can be intimidating, ultimately hindering progress. The goal is to facilitate more open, honest communication and a more positive relationship with intelligent automation, so it may be wise to hold at least some of the scheduled gatherings sans management representatives. When front-line workers are free to express themselves, it can help to identify new and better ways to improve operations.
Keep things short, simple and focused.
The goal of meetings is to improve communication, but if these gatherings drag on and on without clear focus, they’ll have the opposite effect. Remember, the reason for implementing intelligent automation is to make the lives of IT personnel easier and make operations more efficient. Design meetings with the same purpose in mind. Have an agenda and encourage attendees to arrive with their ideas already prepared. A round-robin type setting where everyone has a set amount of time to share their thoughts and sell their ideas can keep things moving smoothly and on schedule to maximize everyone’s time.
Keep the conversation going.
Ideas, thoughts, feedback and suggestions don’t only arise just prior to or during a meeting, so make sure you’re making it easy and straightforward to keep the conversation going by creating an avenue where people can share and engage with one another any time the need arises. It can also be helpful to have a source of documented ideas to refer back to. Some companies use a Wiki or other open-source forum tool. Others use an enterprise social network that is devoted to all things intelligent automation related. Whatever happens to work for your group, get on it.
Ideas and suggestions are great, but they won’t do you or anyone else any good until you actually put them into action. By facilitating open communication and inviting your team members to share their thoughts and feedback, you’ll have a pool of valuable data from which to start building out some intelligent automation initiatives. The best part is, when employees see that their voices are heard and that their opinions make a difference, it will further promote and foster communication going forward.
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