Posts

How to Create an Outstanding Experience for Your Cherwell ITSM Users [Webinar Recap]

on-demand-webinar-cherwell-ayehu-present-how-to-create-an-outstanding-experience-for-your-itsm-users

Author: Guy Nadivi and Ayla Anderson, Technology Alliances Manager, Cherwell

The discipline of ITSM has undergone significant evolution since its earliest incarnations. Today with the drive towards automation, increasing use of artificial intelligence, and the push for digital transformation, ITSM occupies an increasingly high-profile position for many organizations. This is especially true as many enterprises are seeking competitive advantages in their customer experience and service quality offerings.

With that in mind, we’ve partnered with Cherwell, an increasingly common ITSM platform choice for many of our customers, to demonstrate how to create an outstanding experience for Cherwell ITSM users.

According to Gartner, it isn’t too surprising why Cherwell’s popularity is on the rise. In a recent report they wrote that “Cherwell continues to enjoy mind share among Gartner clients looking at intermediate ITSM tools. Cherwell was the second most frequently shortlisted vendor by Gartner clients in 2018.” BTW – Cherwell held that same distinction in 2017 as well. So Gartner is seeing the same increase in demand for Cherwell that we’ve been seeing.

Gartner has also identified Cherwell as a “Challenger” in its most recent Magic Quadrant for ITSM tools which was just published in August of 2019. So there seems to be a lot of momentum building in the ITSM market for Cherwell.

Since Ayehu is very customer-driven, we give priority to developing new features and new integrations based on what our customers are asking for the most. As a result, we’ve added some Cherwell-specific functionality lately, and we think that many Cherwell customers will be intrigued to see how much more they can do with the platform, once it’s integrated with Ayehu.

For those not familiar with their ITSM solution, Cherwell transforms the way businesses deliver service. Its technology provides a centralized system through which all services can be managed and monitored. This gives unprecedented visibility to all processes, helping teams measure and manage services more effectively and efficiently.

Along with nearly 100 technology alliance partners (like Ayehu), Cherwell aims to help customers modernize their IT service management. Today, Modern Service Management is foundational to transforming the experience of employees (ITSM users).

Before explaining why though, let’s define Modern Service Management (MSM).

MSM is the evolution from legacy ITSM practices with minimal impacts on the business and its employees, to a philosophy in practice that leverages self-service, automation, visibility and agility to generate business outcomes and improve employee experiences.

The visual below from Forrester Research shows that in the past, automation associated with digital initiatives focused on cost reduction. More recently however, the focus has been around customer experience (CX), as more companies take a customer-centric approach.

Forrester Research

By 2020 the focus will shift to accelerating transformation with both Employee Experience (EX) and CX automation initiatives — because employee experience has a direct correlation to employee happiness and efficiency, which in turn impacts customer experience. As businesses continue moving up the ladder of ITSM maturity, speed and efficiency won’t just be critical for customer facing apps, but will also be expected across the entire organization.

So what’s stopping businesses from transforming their service experiences? In general, they lack a centralized way to architect and automate end-to-end processes across multiple services, systems, and teams. The four primary barriers to achieving this transformation include:

  1. Disparate Systems

Individual services and departments within a business often have their own systems and tools. This not only impacts employee experience, but it impedes businesses from monitoring the performance of services, and cross-functional processes, due to lack of centralized visibility across all systems.

  1. Fragmented Data

Since many services run on legacy databases, integrating data sets across services can be difficult and time consuming.

  1. Manual Service Steps

Most businesses struggle to integrate data, systems, and processes, leaving many teams stuck in an endless cycle of using antiquated systems to get their work done. Whether they’re responding to service requests, onboarding a new employee, or managing the maintenance logs of a fleet of vehicles — this creates inefficiencies and challenges in keeping up with service requests.

  1. Resource Intensiveness Required to Transform Digital Operations

Often times architecting new services, and evolving existing processes, requires teams of developers to write code. This is both time consuming and expensive.

This is where Cherwell integrated with Ayehu automation can help businesses.

If you’re currently a Cherwell customer or have it as one of your shortlisted vendors, then you may already be asking yourself whether you should add automation to Cherwell. And if you do add automation, what kind of boost would it give to your investment in Cherwell?

To determine that, it helps to look at some costs associated with helpdesk operations.

Based on Ayehu’s research conducting standard helpdesk data assessments for organizations, we’ve discovered that the 5 largest categories of incidents represent as much as 98% of their total tickets!

When those incident numbers get sliced and diced to see how many get handled by Tier 1 vs Tier 2 support, they often reveal a surprise.

As much as 70% of Tier 1 incidents get escalated to Tier 2!

That means that if you can somehow focus your automation efforts on just the 5 largest categories of incidents while they’re still in tier 1, automation is going to provide a very big payoff, not just at your service desk but in your customer satisfaction metrics as well.

Now, let’s take a closer look at what kind of a return we’re looking at from automation.

If we go real conservative by estimating that it costs $20 to remediate a ticket, then multiply that by the number of tickets your helpdesk handles, it’s likely going to add up to some serious money your organization is spending on manually resolving these incidents. (BTW – $20 per ticket is a rough number calculated by Jeff Rumburg of MetricNet for 2017)

Now I’m going to shock some of you. If you automate incident resolution, your cost per ticket drops down to $4, and that’s also playing it conservative.  Applying automation to incident resolution has a dramatic effect on your costs, so if you’re looking for a high-impact way to bring savings to your organization’s ITSM costs, automation is a pretty good way to go.

In case you’re wondering what kinds of specific incidents you would likely be automating with Ayehu, here are some of the most common processes we see:

  • Application/Service/Process/Server Restarts
  • Monitoring Application Log Files, looking for specific keywords, and taking some action based on what’s found
  • Low disk space remediation (always a popular thing to automate)
  • Running SQL Queries, perhaps at 3am then compiling the results into a report which gets emailed to appropriate personnel
  • Onboarding and offboarding employees (another popular one)

And there are many, many more tasks the service desk will want to automate for itself. Now how about the kinds of processes we can push out to end users to remediate in a self-help paradigm?

  • Password Resets or Account Unlocks are an obvious one
  • How about letting users provision their own VM’s whether it’s VMware, AWS, Azure, or Hyper-V?
  • And how about letting them modify or resize a VM’s memory or disk space without any help from the service desk?

When you think about it, there’s really no limit to the kinds of things you can automate, once you’ve integrated Ayehu with Cherwell.

Cherwell & Ayehu Present: How to Create an Outstanding Experience for Your ITSM Users

The Rise of Artificially Intelligent Service Management (AISM)

It’s been said that the best way to serve customers is to anticipate their needs, whether it’s a restaurant concierge offering to walk patrons to their vehicles with an umbrella overhead on rainy evenings or rolling out an update on a software product. The same concept can be applied in the IT realm, specifically in IT service management (ITSM).

The fact is, with today’s technology, it’s entirely possible to predict that certain situations will occur, from simple password reset requests to servers crashing. It’s not really a matter of if these things will happen, but rather when. And if you know what’s coming, you can be prepared to respond and, in many cases, even head problems off at the pass.

That’s where artificial intelligence comes into play. Thanks to AI and machine learning technologies, ITSM professionals can now predict potential problems faster and with a much higher degree of accuracy. As a result, the end user (or “customer”) enjoys a much more positive experience. In other words, everybody wins.

What is Artificially Intelligent Service Management?

The core principles of ITSM remain sound. The introduction of AI into the mix doesn’t change this. Instead, it enhances it. AISM simply takes the fundamental concepts and processes of ITSM – incident response, service request management, etc. – and leverages newer and better technologies to make them even more effective. In the context of IT service management, AI can be applied to improve, simulate and/or replace the work of a human agent.

You may be asking yourself, “Isn’t this really just automation?” The answer isn’t necessarily cut and dry. The truth is, we’ve been automating processes and workflows for decades, and ITSM is no stranger to this technology. The difference is that with AI, these processes and workflows become more intelligent and independent. Rather than just carrying out predefined or scripted instructions, AI is capable of identifying and carrying out required actions all on its own.

How does AISM work?

Now, let’s take a look at how AI can enhance the execution of ITSM activities.

Support Request Management

The basics of ITSM: an end user needs assistance. They either pick up the phone to call the help desk, send an email request, submit a support ticket or browse the self-service options (if available). The steps necessary to fulfill that incoming request are then followed and the user receives his or her desired outcome. The problem is, that outcome could potentially take hours, days, weeks or even longer.

Now, let’s look at that scenario with AISM at the helm. The end user initiates contact and immediately receives two-way support from an intelligent bot. They request what they need and the bot – relying on underlying technologies of machine learning, deep learning, neural networks and natural language processing – understands the request and responds accordingly. Rather than waiting for a human to take action, AISM can produce results for the end user within seconds.

Incident Management

The ability to react, respond to and correct an incident is one of the most basic components of ITSM. Traditionally, a form would be filled out. Perhaps the analyst might do a little research. Ultimately, the task is assigned to a team. There it might sit untouched for a while before it is either rejected, resolved or possibly even assigned to another team altogether. In the end, the incident is resolved, but after much back and forth and passing of the torch.

Enter AISM. The end user reports a problem via his or her self-service portal and an incident is immediately created. Thanks to artificial intelligence, however, that same end user may instantly be prompted with various suggestions that are pulled from the underlying knowledge base. This may result in resolution right away.

If not, it is turned over to a support analyst who is automatically provided with suggested resolution methods. The AI can even advise who the incident should be assigned to, what relevant implications may exist, the scope of the situation and more.

Problem Management

In a traditional ITSM setting, problem management would often involve a person taking the time to review prior incident patterns and trends and develop possible resolutions. Along the way, however, many twists, turns, delays and bottlenecks exist. For instance, let’s say a support agent grows weary of addressing the same incidents over and over. The problem may be investigated further. Perhaps some knowledge may be created and a change is even identified. But, given the chaotic nature of the ITSM environment, time passes and nothing really gets done.

Now, take that same scenario in the context of AISM. Instead of a frustrated human agent taking the initiative to identify and resolve problems, machine learning technology continuously scans patterns of data to pinpoint and present potential issues that should be investigated. What’s more, thanks to data processing and learning across multiple patterns of work, AI is even capable of proposing a solution, backed by data-driven risk and impact analyses. In other words, it takes the guess-work out of decisions.

AISM – From Reactive to Proactive and Beyond

Getting back to our original point – that the best customer experiences are anticipatory in nature – AISM enhances service management by facilitating the shift from reactive (meeting needs when they occur) to proactive (predicting and preventing issues from happening in the first place). There are three key ways AISM can do this:

  • Guidance – The end user has a need and AISM uses a connection with endpoint tools to identify and make suggestions based on that need.
  • Learning – Building a knowledge base used to be a hassle. Not with AISM. Thanks to machine learning and AI tracking systems, the knowledge base can naturally grow based on issues encountered over time.
  • Strategy – AISM is capable of identifying and recommending both changes to existing core services as well as new innovations to improve for the future.

Conclusion

As you can see, AISM follows many of the same principles, processes and best practices of ITSM. It’s just faster and more accurate. And with AI being leveraged to intelligently automate complex tasks at just about every operations level, IT professionals will be freed up to spend more time innovating and evolving to help achieve business goals.

Buckle up folks, because AISM is poised to be a true game-changer.

Free eBook! Get Your Own Copy Today

Want Big Improvements in ITSM? Start Small.

Have you ever faced a challenge so big that you didn’t know where to begin, so you simply did nothing? It’s happened to the best of us, and it happens far too often in the world of ITSM. In many cases, IT decision makers know improvements must be made, but the looming costs and risks have them circling their wagons, afraid to take that leap and get started. If you are in this situation currently, the solution is simple: get back to basics. Rather than taking on huge, risky and expensive ITSM projects, start where you are and take it one step at a time. By starting small, you’ll eventually achieve the big change you seek.

As an example, let’s take a larger ITSM organization that provides support service to external clients across the globe. An operation like this has a ton of service desks, some of which support multiple customers, others are dedicated to individual customers and still others are designated for internal users. Some service desks provide only logging and dispatch while others also offer level 1 support. Across all of these service desks, there are a wide variety of tools and technologies being employed.

In this scenario, the vast majority of communication with customers, for all the service desks, takes place via telephone. Decision-makers within the organization recognize the need for more efficient communication channels (i.e. self-service portals and chatbots). The problem is, in a company that large, the costs of implementation would be tremendous. IT leaders have actually already identified a tool capable of supporting such a complex environment, but because they lack confidence and adequate justification that the project would run smoothly and produce ROI, they can’t nail down funding.

Believe it or not, the solution to this monster of a dilemma is actually quite obvious. Rather than attempting to roll out chat for their entire user base – a significant and costly undertaking – all they really need to do is begin where they are and implement in several smaller steps.

For instance, IT could introduce an easy-to-use, out-of-the-box chatbot platform and designate a small group of users to begin using this tool when they need IT support. IT would then closely monitor the process to identify any issues – either on the service desk or end user side – and work to resolve those issues before scaling up. Over time, the IT team will have:

  • Pinpointed and addressed many issues as they relate to chat-based interactions with the service desk
  • Identified which types of requests are best suited for chat and which are better handled via other channels
  • Figured out how to best encourage users to transition from telephone support to chat
  • Gathered and analyzed data regarding the volume of requests each agent can manage using chat
  • Determined exactly how much time and money could be saved if scaled to the entire organization

Rolling out chatbot support this way is far less risky, and by starting with a tool that is easy to use and doesn’t require coding and/or a ton of training, the overall cost of implementation also remains low. As the project is slowly scaled up, the IT team will have all the information they need to determine whether full implementation would be a cost-effective investment with quantifiable proof to back them up. They’ll also already know what needs to be done in order to ensure success as the project expands.

The good news is, starting small is easy when you have the right tool in your corner. Ayehu is specifically designed to provide rapid time-to-adoption and enhanced simplicity to even the most complex ITSM projects. Don’t believe us? Try it free for 30 days and experience it for yourself. You have nothing to lose!

5 Ways to level up your service desk using it process automation

ITSM Automation Explained

IT Service Management is the lifeblood of an organization. But if the people, processes and technology that are in place aren’t adequately optimized, the very function of ITSM simply cannot add value. Automation can pull all of this together and streamline operations for maximum efficiency and service levels. But what, exactly, is ITSM automation? More importantly, what can it do for your business? Let’s take a look.

There are several different levels of ITSM automation, each offering a certain degree of functionality. The most basic form of automation used in the context of IT service management is that of ticketing workflow. This involves automating the following tasks:

  • Opening tickets based on the service catalog
  • Updating ticket SLA based on priority
  • Setting ticket attributes based on category
  • Initiating ticketing status workflow

The next level of ITSM automation is capable of repeatedly opening tickets based on a particular schedule. For instance, the IT team can schedule weekly or monthly maintenance workflows for network equipment.

Beyond this is advanced ITSM automation, which is intelligent and intuitive and subsequently adds the most value. With this type of AI-powered automation, tickets can be moved from creation all the way through resolution without the need for any human intervention. A sample workflow using this type of automation might be as follows:

  • Monitoring software detects low disk space on a specific server
  • Monitoring software opens a ticket in the ITSM automation platform
  • The automation platform automatically assesses the ticket request and categorizes it accordingly
  • ITSM platform initiates the automated workflow for disk space remediation (i.e. deleting temp or large files that are no longer needed)
  • Upon completion of the designated workflow and a follow-up disk space analysis, the ITSM platform automatically updates the ticket and marks it as resolved

Of course, this is just one example of the myriad of tasks, workflows and processes that can be fully automated. Perhaps the most important takeaway here is that an advanced ITSM automation platform can dramatically streamline the way IT operates, shifting most or all of the system administration tasks from human to machine. And because the automated processes are recorded, management can review these events to determine if there are areas where further improvement can and should be made.

Not only does ITSM automation save the enterprise a significant amount of money in terms of operating costs, but it also frees up service desk agents to focus their efforts on more mission-critical tasks and projects, such as those pertaining to increasing customer satisfaction rates.

In seeing the functionality and benefits of ITSM automation, the question then becomes not if an organization should adopt this technology, but how soon can they do so.

Take our ITSM automation platform for a test drive today and experience it for yourself free for 30 days!

Free eBook! Get Your Own Copy Today

Intelligent ITSM Automation – Your Secret Formula for Success

One of the more surprising trends in recent history has been the implementation of IT Service Management (ITSM) in areas that are outside of the IT realm, such as facilities management and human resources. Similar to IT, these functions can derive significant business value from standardizing, automating and streamlining workflows and processes. Furthermore, by cutting costs and skyrocketing efficiency, intelligent ITSM automation can help all lines of business roll out newer and better capabilities for the benefit of the entire organization.

Widespread Benefits of Intelligent ITSM Automation

According to a recent survey by PMG, nearly three quarters of the 300 respondents listed self-service automation as beneficial to the entire organization. 68 percent agreed that automation can help lower the costs of IT operations. 82 percent acknowledged that automation has fundamentally changed the way cloud and virtual environments are managed while 65 percent credit automated technology as instrumental in integrating and managing Big Data.

Nearly all survey respondents, however, (98 percent) agreed that automation already provides clear and measurable business benefits, including:

  • Enhanced customer satisfaction
  • Increased productivity and subsequent gains
  • Better knowledge sharing
  • New product delivery
  • Data-driven decision-making

It’s no surprise, then, that intelligent ITSM automation is now being leveraged to streamline manual processes across entire organizations, including IT help desks, HR departments, customer contact centers and more. Extending automation outside IT departments into other business units within the company is becoming much more commonplace.

Aligning Intelligent ITSM Automation with Business Goals

Of course, in order for intelligent ITSM automation to truly generate measurable benefits across the enterprise, it must be aligned as closely as possible with broader organizational goals. This isn’t a significant challenge, however, thanks to ITSM’s ability to facilitate better communication throughout the company. By eliminating miscommunication, businesses achieve greater efficiencies. When IT becomes less of an island and more a part of overall business operations, everyone benefits because they’re all on the same page.

Obstacles to Intelligent ITSM Automation

While the majority of business leaders agree on the many benefits intelligent ITSM automation has to offer, there are still certain key challenges that exist and must be overcome. One of the biggest obstacles is the lack of a holistic approach to automation, which results in silos that are not integrated and therefore are not being leveraged to their fullest potential. In some instances, separate automated processes actually work against rather than with one another, slowing down progress and creating, rather than eliminating inefficiency.

One of the contributors to these silos of automation is different departments that deploy automation individually, without the IT team’s knowledge and assistance. Other respondents to the survey cited business leaders who create their own automated solutions using incorrect tools or non-standard processes. Clearly these issues must be addressed and overcome if intelligent ITSM automation is to become truly beneficial. Ideally, the IT department should take the lead on developing and implementing an interdepartmental, enterprise-wide strategy for automation.

The first step? Choosing the right platform. See AI-powered, intelligent ITSM automation in action today by requesting a product demo. Or experience it for yourself with a free 30-day trial.

IT Process Automation Survival Guide

ITSM: The 5 Keys to Intelligent Automation Adoption

ITSM: The 5 Keys to Intelligent Automation AdoptionOne of the biggest hurdles those in IT service management face is the misconception that all the necessary tools and information for success are already available, understood and being put into practice. As such, introducing intelligent automation is often met with resistance that hinders progress and impedes the ability to further improve operations. So, what’s the solution? Well, it starts with good communication. To follow are five steps to help establish a foundation of consistent, open and organization-changing communication that will facilitate positive results.

Don’t take on too much.

You don’t have to solve all of your organizational problems in one sitting, so don’t wear yourself or your team out attempting to do so. Define your goals and set manageable milestones, incorporating intelligent automation into the mix. Then communicate those smaller, incremental objectives to the team via open-plan meetings that keep everyone in the loop. Over time, you’ll begin to figure out what works and what doesn’t so you can improve the meeting process moving forward.

Leave management out of the mix.

Obviously having IT leaders heading up key projects is important, but often times – particularly in a group meeting-type setting – having management present can be intimidating, ultimately hindering progress. The goal is to facilitate more open, honest communication and a more positive relationship with intelligent automation, so it may be wise to hold at least some of the scheduled gatherings sans management representatives. When front-line workers are free to express themselves, it can help to identify new and better ways to improve operations.

Keep things short, simple and focused.

The goal of meetings is to improve communication, but if these gatherings drag on and on without clear focus, they’ll have the opposite effect. Remember, the reason for implementing intelligent automation is to make the lives of IT personnel easier and make operations more efficient. Design meetings with the same purpose in mind. Have an agenda and encourage attendees to arrive with their ideas already prepared. A round-robin type setting where everyone has a set amount of time to share their thoughts and sell their ideas can keep things moving smoothly and on schedule to maximize everyone’s time.

Keep the conversation going.

Ideas, thoughts, feedback and suggestions don’t only arise just prior to or during a meeting, so make sure you’re making it easy and straightforward to keep the conversation going by creating an avenue where people can share and engage with one another any time the need arises. It can also be helpful to have a source of documented ideas to refer back to. Some companies use a Wiki or other open-source forum tool. Others use an enterprise social network that is devoted to all things intelligent automation related. Whatever happens to work for your group, get on it.

Take action.

Ideas and suggestions are great, but they won’t do you or anyone else any good until you actually put them into action. By facilitating open communication and inviting your team members to share their thoughts and feedback, you’ll have a pool of valuable data from which to start building out some intelligent automation initiatives. The best part is, when employees see that their voices are heard and that their opinions make a difference, it will further promote and foster communication going forward.

Support your great communication policy with a powerful intelligent automation tool. Request a product demo of Ayehu today.

Free eBook! Get Your Own Copy Today

 

How to Maximize ITSM Efficiency Through Intelligent Self-Service

Managing the lifecycle of IT services is a complex and challenging undertaking. Further complicating matters are the many different facets of IT service management (ITSM), of which even one minor failure can disrupt the entire operation.

Meanwhile, IT service desk teams are being asked to do more than ever before, even while operating with limited staff and managing ever-increasing workloads. This, coupled with bottlenecks, delays, and time-consuming manual processes, leaves IT teams feeling frustrated and on the brink of burnout.

There’s got to be a better way. Thankfully, there is.

Inefficiency Impedes Progress

In an ITSM benchmark study by AXELOS, when asked to prioritize their most pressing challenges, ITSM professionals listed inefficiency as their biggest problem to overcome.

Without question, IT operations and development teams across the globe want to improve the way they perform their jobs, and eliminating inefficient practices is the number one concern. In fact, the benchmark study found that 55 percent of ITSM professionals are interested in identifying and eliminating wasteful work.

But how?

Sure, there are plenty of tools and platforms available that can be used to streamline IT operations. While considering the fact that siloed working also made the list of biggest headaches for ITSM professionals, is it really wise to bring on yet another tool for an already overwhelmed IT team to manage? Won’t that just contribute to an already significant problem and make matters worse?

Not necessarily. The key? Integration.

Improved ITSM Efficiency Without Increased Complexity

For a machine to work efficiently, all of the cogs within must be fully functioning. More importantly, they must fit and work seamlessly together as they were intended to. The same concept can be applied to ITSM efficiency. Utilizing codeless service desk management software, such as Cherwell, can help streamline ITSM by automating service delivery.

Integrating Ayehu with Cherwell can lead to even more powerful efficiency for service desks.

Creating an Intelligent Self-Service Help Desk

The integration of Ayehu’s intelligent automation and orchestration platform with Cherwell extends the ITSM solution capabilities and provides significant IT process gains and efficiencies. The integration enables the automation of current manual processes, to reduce time to resolution and allow the service desk to ignore the noise and focus on more critical and complex issues.

Ayehu’s integration with Cherwell allows IT departments to:

  • Automatically open, update, close tickets, and query tables in Cherwell
  • Leverage two-way SMS and email for event notifications and escalations
  • Accelerate the reporting, escalation, and resolution of incidents
  • Eliminate manual work and human errors
  • Ensure fully documented end-to-end processes
  • Reduce the amount of “noise” at the service desk
  • Enforce change management procedures such as ticket status changes

Two-way communication ensures that Cherwell platform is constantly kept updated on the status of tickets, from initiation to resolution. The two systems are always in sync, providing accurate status snapshots regardless of which platform is being viewed. A live dashboard displays all issues handled by the system, along with their time to resolution, providing an overview of what Ayehu is handling.

Most importantly, with this integration, the IT service desk can fully automate and mimic the response of experienced operators and analysts, including complex tasks across multiple, disparate systems, executing thousands of well-defined instructions without any programming required and helping to resolve virtually any alert, incident, or crisis.

In other words, combining Ayehu with Cherwell enables busy or short-staffed ITSM teams to create intelligent self-service desks with fewer (or no) agents, finally making it possible to solve the “do more with less” conundrum.

Maximum Efficiency with Minimum Complexity

Integrated with Cherwell, Ayehu acts as a force multiplier, driving efficiency through a simple and powerful IT automation and orchestration platform powered by AI. The agentless platform is SaaS-ready for hybrid deployments and is powered by machine learning driven decision support, for fully enhanced and optimized automated workflows. It can also be installed on-premise connecting seamlessly with the Cherwell platform.

Managing IT services will never be simple, but with the right tools and technologies at your disposal, you can make it far less difficult than it has to be.

What is ITSM Automation?

What is ITSM Automation?IT Service Management (ITSM) is the lifeblood of an organization. Yet, if the people, processes and technology that are in place aren’t appropriately optimized, the very function of ITSM cannot adequately add value. Automation can pull all of this together and streamline operations for maximum efficiency and service levels. But what, exactly, is ITSM automation? More importantly, what can it do for your business? Let’s take a look.

There are several different levels of ITSM automation, each offering a certain level of functionality. The most basic form of automation used in the context of IT service management is that of ticketing workflow. This involves automating the following tasks:

  • Opening tickets based on the service catalog
  • Updating ticket SLA based on priority
  • Setting ticket attributes based on category
  • Initiating ticketing status workflow

The next level of ITSM automation is capable of repeatedly opening tickets based on a particular schedule. For instance, the IT team can schedule weekly or monthly maintenance workflows for network equipment.

Beyond this is advanced ITSM automation, which is intelligent and intuitive and adds the most value. With this type of automation, tickets can be moved from creation all the way through resolution without the need for any human intervention. A sample workflow using this type of automation might be as follows:

  • Monitoring software detects low disk space on a specific server
  • Monitoring software opens a ticket in the ITSM automation platform
  • The automation tool automatically assesses the ticket request and categorizes it accordingly
  • ITSM tool initiates the automated workflow for disk space remediation (i.e. deleting temp or large files that are no longer needed)
  • Upon completion of the designated workflow and a follow-up disk space analysis, the ITSM tool automatically updates the ticket and marks it as resolved

Of course, this is just one example of the myriad of tasks, workflows and processes that can be fully automated. Perhaps the most important takeaway here is that an advanced ITSM automation tool can dramatically streamline the way IT operates, shifting most or all of the system administration tasks from human to machine. And because the automated processes are recorded, management can review these events to determine if there are areas where further improvement can and should be made.

Not only does ITSM automation save the enterprise a significant amount of money in terms of operating costs, but it also frees up service desk agents to focus their efforts on more mission-critical tasks and projects, such as those pertaining to increasing customer satisfaction rates.

In seeing the functionality and benefits of ITSM automation, the question then becomes not if an organization should adopt this technology, but how soon can they do so.

Take our advanced ITSM automation platform for a test drive today and see it in action!

5 Ways to level up your service desk using it process automation

ITSM Automation: The Secret Key to Unlocking Business Value

ITSM Automation: The Secret Key to Unlocking Business ValueOne of the more surprising trends in recent history has been the implementation of IT Service Management (ITSM) in areas that are outside of the IT realm, such as facilities management and human resources. Similar to IT, these functions can derive significant business value from standardizing, automating and streamlining workflows and processes. Furthermore, by cutting costs and skyrocketing efficiency, ITSM automation can help all lines of business roll out newer and better capabilities for the benefit of the entire organization.

Widespread Benefits of ITSM Automation

According to a recent survey by PMG, nearly three quarters of the 300 respondents listed self-service automation as beneficial to the entire organization. 68 percent agreed that automation can help lower the costs of IT operations. 82 percent acknowledged that automation has fundamentally changed the way cloud and virtual environments are managed while 65 percent credit automated technology as instrumental in integrating and managing Big Data.

Nearly all survey respondents, however, (98 percent) agreed that automation already provides clear and measurable business benefits, including:

  • Enhanced customer satisfaction
  • Increased productivity and subsequent gains
  • Better knowledge sharing
  • New product delivery

It’s no surprise, then, that ITSM automation is now being leveraged to streamline manual processes across entire organizations, including IT help desks, HR departments, customer contact centers and more. Extending automation outside IT departments into other business units within the company is becoming much more commonplace.

Aligning ITSM Automation with Business Goals

Of course, in order for ITSM automation to truly generate measurable benefits across the enterprise, it must be aligned as closely as possible with broader organizational goals. This isn’t a significant challenge, however, thanks to ITSM’s ability to facilitate better communication throughout the company. By eliminating miscommunication, businesses gain greater efficiencies. When IT becomes less of a silo and more a part of overall business operations, everyone benefits because they’re all on the same page.

Obstacles to ITSM Automation

While the majority of business leaders agree on the many benefits ITSM automation has to offer, there are still certain key challenges that exist and must be overcome. One of the biggest obstacles is the lack of a holistic approach to automation, which results in silos that are not integrated and therefore are not being leveraged to their fullest potential. In some instances, separate automated processes actually work against rather than with one another, slowing down progress and creating more inefficiency than they’re supposed to eliminate.

One of the contributors to these silos of automation is different departments that deploy automation individually, without the IT team’s knowledge and assistance. Other respondents to the survey cited business leaders who create their own automated solutions using incorrect tools or non-standard processes. Clearly these issues must be addressed and overcome if ITSM automation is to become truly beneficial. Ideally, the IT department should take the lead on developing and implementing an interdepartmental strategy for automation.

The first step? Choosing the right platform. Watch ITSM automation powered by machine learning and AI in action today by requesting a free product demo. Click here to get started.

IT Process Automation Survival Guide

How to Choose the Right ITSM Automation Solution

How to Choose the Right ITSM Automation SolutionWhen it comes to ITSM automation, there are almost as many solutions out there as there are issues to address. Sifting through the mountains of options and listening to every self-professed ITSM expert can be nothing short of overwhelming. But ITSM automation has proven to be the differentiator in achieving long-term success and ongoing competitive advantage. So, it’s a battle that must be fought. Thankfully, knowing what to look for in advance can make it a much easier process to endure.

Benefits of ITSM Automation

Before we delve into the key characteristics of a good ITSM solution, it’s helpful to get a clear understanding of how automation can become a force multiplier for your organization.

  • Reduced need to depend on people, as best practices are clearly defined and ITSM automation is leveraged to allow technology to do the heavy lifting
  • Less people dependency brings with it a greater cost savings to the company as a whole
  • Significant reductions in human error
  • Accelerated and improved incident response process
  • Greater IT service delivery process, which improves both internal service levels and external customer satisfaction

That being said, here are some of the main considerations to keep in mind when evaluating various ITSM automation solutions.

Ease of use and speed to deployment. The quicker you can get your ITPA platform up and running, the sooner you can begin getting a return on your investment. As such, a plug-and-play, out-of-the-box solution that offers preconfigured templates is a great place to start.

Single user interface. These days, IT support is delivered across a plethora of different devices. As such, being able to access your automation platform from anywhere through a single-user interface is recommended. Be sure to inquire on how the interface is configured.

Customizable, intuitive workflows. Not only should your ITSM automation solution be capable of tracking and recording incidents and service requests, but it should also be able to intuitively automate the appropriate assignments, tasks and actions related to them. The goal should be a closed-loop process that provides optimum visibility from start to finish. You’ll also want to look for a platform that allows complete flexibility and the ability to customize workflows as needed as well as agility to support your changing needs over time.

Enterprise-wide automation. With a solution that’s flexible and configurable, you can achieve widespread process automation across the entire enterprise. In other words, your ITSM automation solution shouldn’t be limited solely to IT service requests, rather it should be available to optimize other functions and business processes performed throughout the organization, such as employee onboarding, facilities management, HR and even marketing processes. The more robust the functionality, the better.

Ability to integrate. You don’t want to reinvent the wheel, nor should you have to invest in an entirely new infrastructure in order to adopt automation. To the contrary, look for an ITSM automation platform that is fully and seamlessly integratable with existing applications, such as active directory, desktop management, network monitoring and more.

Enhanced incident management. One of the biggest time killers in ITSM is spent fielding and managing incidents. Far too many organizations waste hours upon hours of manpower creating separate incidents for each task that needs to be performed. Still others assign entire incidents to second-tier support agents only to lose control and visibility. With ITSM automation, you can create and manage multiple tasks and assignments under one incident while maintaining complete visibility over the entire process.

Self-service options. Empowering end-users to handle many of the common IT support requests on their own not only improves productivity and satisfaction, but it’s also a great way to free up IT personnel so they can focus on more critical tasks and projects. Choosing a solution that offers self-service automation is a wise investment.

Comprehensive reporting and metrics. All the data in the world isn’t worth a thing unless you are able to extract and leverage what’s relevant to you. The ITSM automation solution you choose should have comprehensive and easy-to-use, multi-level reporting that will provide valuable insight into your service desk operations. This information can then be used to develop best practices, improve operations and make better business decisions.

Are you feeling overwhelmed in your search for the perfect ITSM automation platform? Ayehu offers all of the above features and functions along with the power of artificial intelligence and machine learning. See it in action by scheduling a live demo or download your free 30 day trial and experience it for yourself.

5 Ways to level up your service desk using it process automation