Robotic process automation is revolutionizing the way business operations are run in just about every aspect. The concept is simple, yet profound and highly effective. RPA utilizes software to automatically execute a broad spectrum of tasks, typically those in IT which are routine, repetitive and a waste of time, money and resources when handled manually. Within RPA is a functionality known as a control room, which allows human workers to oversee the work being completed. To follow are a few helpful tips for successfully managing your robotic process automation control room.
First, we’ll begin with session management. This is the function that allows a user visibility into which resources (robots or virtual machines) are currently available. Those that are free can then be allocated to run a specified automated process. The session management portion of the control room provides insight into basic information, such as the task being completed and the time it’s taken. Successful session management will involve analysis of logs for each resource and ongoing monitoring to ensure that all processes are being completed without issue.
Next, the robotic process automation control room will also feature a work queue. This is used to identify, list and prioritize pending tasks that are waiting to be picked up and completed by a robot or virtual machine. Once completed, the results should then be recorded and stored. For best results, the controller should routinely extract all items processed over a specified time period, determine how many have been completed successfully and identify any exceptions.
Exceptions that are identified should then be further broken down into the categories of system exceptions (i.e. unintentional system failures) and business exceptions (i.e. events that the business may prefer not to have worked). As a result of this process, the data gathered can provide valuable insight into how the automated solution is performing and which areas, if any, could be enhanced for better results. All of this can (and should) lead to improvements to operational areas throughout the business.
Finally, there is the topic of scheduling. Once the robotic process automation solution is fully operational and running at peak performance, the control room can be leveraged to schedule the processes that can be carried out without the need for human intervention. Here is where additional processes, such as administrative tasks, can be scheduled and carried out.
Gaining a deeper understanding of the functionality of the RPA control room will help IT leadership determine what level of skills are required to oversee it. Ideally, those in charge of managing an RPA control room are analytical, highly organized and have the keen ability to plan the use of each resource to maximize efficiency. While a high level of technical knowledge isn’t necessary, a basic awareness is required. Having the right person in charge will further enhance the benefits RPA brings to the business.