Did you know that the average company spends $4,000 for each new hire? And that number doesn’t take into account the amount of lost productivity during those first few months on the job. Some sources estimate that it can take up to eight full months for a new employee to become fully productive. But since employees who are successfully onboarded are 69% more likely to stay, reducing costly turnover, it’s a process that is necessary. The good news is, there are ways you can significantly reduce the amount of time it takes to onboard new hires. Let’s take a look at one such case study below.
Recently, one of Ayehu’s long-term customers – a large international shipping organization, won an award in automation and infrastructure from a respected magazine in Israel named ‘People & Computers’. This recognition was given due in large part to the impressive reduction the company has been able to achieve on their employee onboarding process. How did they achieve this? Simple. By shifting the process from human to machine through intelligent automation.
The company’s director of IT, together with the company’s HR Project Manager, realized that each time they hired a new employee, more than a week of time was being wasted performing the necessary but tedious onboarding functions such as opening an account and granting appropriate permissions. There was also lack of synchronization between the company’s cloud HR system and on-prem IT infrastructure. Furthermore, every time an employee changed status, the same time would be required to process his or her permission changes as well.
The managers began searching for a solution to reduce the time being wasted in performing these processes and workflows, and ultimately chose Ayehu to automate it. Together with Ayehu, the IT team created a fully-automated process that handles this task in mere minutes, rather than the previously required week of manual work across multiple departments.
In general, the automated workflow they created performs the following steps:
- Import the users’ details to a CSV file from the Active Directory
- Compare the changes in the current details to last weeks’ details, using their existing cloud HR system and IT infrastructure
- Update the new users and their permissions in Active Directory and several SQL databases
- Open and close permissions and send a report to IT team
This entire process is now handled automatically with zero human input, which has cut the process time down by an incredible 90%!
How much time is your company wasting on manual processes and workflows? More importantly, what could your employees achieve if they were no longer bogged down by these tasks? Experience for yourself the same liberating time and cost-savings that hundreds of global organizations have already achieved. Click here to experience Ayehu’s revolutionary next generation intelligent automation and orchestration platform today.